Commercial Use License

Version: November 11, 2026

This Commercial Use License (“License”) is issued by C3 Collective LLC, doing business as The Headshot Photographer (“THP,” “we,” “us,” or “our”). It explains the commercial-use rights included with your purchased images and, where purchased, videos.

At a glance: THP retains copyright and ownership of the Media. Every fully paid, purchased image includes a perpetual, non-exclusive, worldwide commercial-use license. Your purchase grants permission to use the Media under this License; it does not transfer copyright. The License is non-transferable, and the restrictions below apply.

1. Who and What This License Covers

Client / Licensee: The individual or organization identified as the client on the applicable order, invoice, or written booking agreement. If an organization is the client, its personnel may act on that organization’s behalf to carry out its licensed uses; this does not grant them independent licenses.

Media: The final images and, where applicable, final videos supplied by THP under your purchased order. This includes final replacement deliveries supplied for that order. It does not include proofs, watermarked previews, unpurchased images, RAW files, project files, or other working materials.

Payment: The License takes effect when THP receives full payment for the applicable purchased Media and any related fees due. It covers each purchased image, rather than granting rights to the whole proof gallery.

2. Commercial-Use Grant

THP grants the Client a perpetual, non-exclusive, non-transferable, worldwide license to reproduce, display, publish, and incorporate the purchased Media in the permitted uses below. “Perpetual” means the granted license has no fixed expiration date. THP retains the rights not expressly granted.

3. Permitted Uses

You may use the purchased Media for the following professional, promotional, editorial, and commercial purposes:

Advertising, promotion, brochures, promotional email, and packaging.
Business and commercial websites, social media pages, and professional profiles, including professional headshot and personal-branding uses.
Promotional prints, posters, flyers, tear sheets, presentations, and commercial displays.
Magazines, books, newspapers, and other printed or digital publications.
Video, broadcast, and theatrical productions.

The Media may appear within these finished materials, but the License does not permit selling the Media itself as standalone images, stock media, downloadable assets, or prints or products whose purpose is resale of the Media. Ordinary website and social media display is permitted; offering the Media as files for the general public to download is not.

4. Non-Transferability and Permitted Limited Sharing

The License belongs to the Client identified above. You may provide the purchased Media to your employer, designer, PR team, or a publisher solely to carry out your permitted professional promotion. Those parties may use the Media for that purpose on your behalf, including the routine technical adaptations allowed in Section 5.

This is limited permission under your License. It does not transfer the License or give those parties independent rights to use, resell, stock-license, relicense, sublicense, or redistribute the Media for other purposes. Communicate these restrictions to anyone receiving the files and ensure the use you authorize stays within this License.

Any other assignment, transfer, independent third-party use, or permission beyond these limits requires THP’s express written permission. Publication in a permitted finished website, advertisement, or publication does not give viewers or recipients permission to extract the Media and use it independently.

5. Cropping, Resizing, and Editing

You may crop, resize, compress, convert file formats, and place the Media within layouts as reasonably needed for the permitted uses, provided these technical changes do not materially alter the appearance of the person or subject, misrepresent the work, or remove a copyright notice or watermark.

Material retouching, filters that change the image’s appearance, composites, background replacement, generative alterations, and other substantial derivative changes require THP’s prior written consent. Contact THP for additional retouching or other requested changes. Routine technical adaptations do not authorize resale or redistribution of altered Media.

6. Uses That Are Not Permitted

Reselling, stock licensing, relicensing, or distributing the Media as standalone files or reusable assets without THP’s written permission.
Offering the original or high-resolution files, or collections of the Media, for public download. This does not prohibit the permitted website and social media display described above.
Incorporating the Media into a trademark, logo, or service mark. The Media may appear alongside your branding in permitted promotional materials.
Using the Media in an unlawful, pornographic, obscene, libelous, or defamatory manner, or falsely implying an endorsement or permission that has not been obtained.
Using the Media to train AI models or including it in training datasets.
Material or generative alteration without THP’s written consent, as described in Section 5.

7. Copyright and Ownership

C3 Collective LLC, operating The Headshot Photographer, retains copyright, title, and ownership of the Media, subject to the Client’s expressly granted license. Purchasing or downloading a file does not transfer copyright. Any copyright transfer must be expressly agreed in a separate signed document.

Only purchased images are retained for final delivery. All unpurchased images are fully and permanently deleted after the session and cannot be recovered or purchased later.

8. Third-Party Rights and Credit

This License grants THP’s copyright permissions. It does not itself grant rights in third-party trademarks, locations, or other intellectual property, or permissions relating to another person’s privacy, likeness, or publicity rights. You are responsible for any additional permissions required for your intended use.

Photographer credit, such as “Photo: The Headshot Photographer,” is appreciated. Any specific editorial credit requirement communicated with your order or in a separate written agreement must be followed. Giving credit does not replace the need for a license.

9. Quality, Happiness Guarantee, and Remedies

The happiness guarantee and service remedies in our Terms of Service apply. For purchased images, the happiness guarantee provides additional retouching or a reshoot, as appropriate, at no additional charge. It is not a money-back guarantee. Separate remedies for material failure to perform and any mandatory legal rights remain available.

THP does not promise that every proposed use will be suitable or that third-party websites, printers, publishers, or platforms will reproduce the Media identically. The warranties, remedies, and liability limits in the Terms of Service apply to the extent permitted by law. Nothing in this License excludes or limits rights that cannot lawfully be excluded or limited.

10. Related Terms and License Versions

This License governs permitted use of the purchased Media. Our Terms of Service govern booking, deposits, payments, rescheduling, cancellations, refunds, and related studio services. A separate signed agreement that expressly grants different usage rights governs those specified rights for the applicable order.

The version of the License supplied or agreed for your purchase governs that purchase. Later updates to this web page do not automatically replace licenses or rights already granted for earlier purchases. A different license for previously purchased Media must be agreed separately.

For our handling of personal information, see the Privacy Policy.

11. Contact and Permissions

For licensing questions, additional permissions, or retouching requests, contact team@theheadshotphotographer.com or call (503) 212-6856.

C3 Collective LLC, doing business as The Headshot Photographer
107 E 7th St, Suite A
Vancouver, WA 98660, USA